Grundig Business Systems GDM70X0 Dictation Machine User Manual II

Grundig Business Systems GmbH Dictation Machine II

Contents

User Manual II

17OperatingTo interrupt the recording please move x(I) the slide switch to the position “ll”.The dictation machine switches over to the recording pause “ll”, the LED-indicator blinks red.(II) move the slide switch to the position “e”.Continue with the recording, xby moving the slide switch to the position “g”. Continue dictating your text.Stop the recording by x(I) pressing the recording button or by moving the slide switch either to the position “ ” or the “i” posi- tion.(II) move the slide switch to the position “e”.Select and listen to a dictationMove the slide switch to the position x“e”.Press one of the up-down buttons. xSelect the desired dictation by using the up-down naviga- xtion buttons. Confirm the selected dictation by pressing the “OK” button.Move the slide switch to the position x“f”, in order to listen to the dictation.The progress bar on the display increases. The minutes and seconds of the current dictation position shown on the dis-play increase. Move the slide switch to the position x“e” in order to interrupt the play-back process.Setting the volumePress the up-down buttons during play-back. xThe volume indicator appears on the display.Set the play-back volume as desired xby means of the up-down buttons.The play-back volume can be turned up/down or soundless.The default average volume can be restored by pressing the x“OK” button.
18OperatingDanger of hearing impairmentDo not hold the dictation machine near your ear during play-back, particularly when the volume is turned up to a maximum in order to save you from hearing damages.Fast forward and rewindMove the slide switch to x(I) ”h” (fast forward) or “i” (rewind).(II) ”i” (rewind) or press the button “Fast Forward”.The progress bar increases or decreases and the dictation position changes.Fast play-backMove the slide switch to the position x“e”.Move the slide switch to the position “ xf”, in order to listen to the dictation.The progress bar on the display increases. The minutes and seconds of the current dictation position shown on the dis-play increase.Press the button “ xSpeed”.Set the play-back speed as desired xby means of the up-down buttons.Move the slide switch to the position x“e” in order to interrupt the play-back process.Press the “ xOK” button, to turn back to the standard play-back speed.Insertion of a dictation partAdditional dictation parts can be inserted at any position desired.Move the slide switch to the position x“e”.Select the desired dictation by using the up-down naviga- xtion buttons.Move the slide switch to the position x“f”, in order to listen to the dictation.Move the slide switch at the respective dictation position to xthe position “e”.WARNING
19OperatingControl if the insertion mode is activated. xThe insertion mode is marked through a triangle in the progress bar.When the overwriting mode is still active, please press the x“Overwr.” button.The Digta changes into the insertion mode.Start the recording by x(I) pressing the recording button and then moving the slide switch to the position “g”. Dictate the text which shall be inserted.(II) move the slide switch to the “g” position. Dictate the text which you like to insert.Recording in the insertion modeStop the insertion by x(I) pressing the recording button or by moving the slide switch either to the position “h” or the “i” posi- tion.(II) move the slide switch to the “e” position.Overwrite dictation partsYou can overwrite a dictation from any dictation position on.Move the slide switch to the position “ xe”.Insertion modeInsertion mode
20OperatingSelect the desired dictation by using the up-down naviga- xtion buttons.Move the slide switch to the position x“f”, in order to listen to the dictation.Move the slide switch at the respective dictation position to xthe position “e”.Control if the overwriting mode is activated. xThe overwriting mode is marked by means of a line in the progress bar.In case that the insertion mode is still active, please press the xbutton “Overwr.”.Overwriting of dataThe dictation will be overwritten from the selected dictation position on.Start the recording by x(I) pressing the recording button and then moving the slide switch to the position “g”. dictate the mod- fied text.(II) move the slide switch to the “g” position. Dictate the modified text.Recording in the overwriting modeStop the modification by x(I) pressing the recording button or by moving the slide switch either to the position “h” or the “i” pos- tion.Overwriting modeNOTICEOverwriting mode
21Operating(II) moving the slide switch to the position “e”.Adding of dictation partsAn additionally recorded text can be added at the end of a recorded dictation.Move the slide switch to the position x“e”.Select the desired dictation by using the up-down naviga- xtion buttons.Move the slide switch to the position x“f”, in order to listen to the dictation.Press the button x “ ” (skip to the end).The cursor skips to ( ) the next mark when dictation infos or indices exist (see the comprehensive manual, chapter “Info/Index-function”). Skip until the dictation end is reached.Move the slide switch to the position “ xe”.Start the recording by x(I) pressing the recording button and then moving the slide switch to the position “g”. Dictate the text which you like to add.(II) moving the slide switch to the “g” position. Dictate the text which you like to add.Accomplish the attachment by x(I) pressing the recording button or by moving the slide switch either to the position “h” or the “i” posi- tion.(II) moving the slide switch to the position “e”.Changing of dictation featuresThe dictation features of stored dictations can be adapted subsequently.The dictation features are only available in the Menu Mode.Move the slide switch to the position x“e”.Skip mark aimDictation features
22OperatingSelect the desired dictation from the list by using the up- xdown navigation buttons.Press the button x“Details”.The menu for changing the dictation features appears on the display.The selected features which imply different operating proce-dures are opened according to the menu item selected. For further information please read the comprehensive manu-al, chapter “Changing of dictation features”. You will find this manual in the “Docu” directory on the included CD.Info/Index-functionAdditionally you can include specific information and index markings for the typist to specified dictation parts.The Info/Index-function is only available in the Menu Mode.An audible signal is generated during the play-back of the infos and indices. The infos and indices are transfered to the PC together with the dictation.For further information concerning infos and indices, please read the comprehensive manual, chapter “Info/Index-function”. You will find this manual in the “Docu” directory on the included CD.Move the slide switch to the position “ xe”.Press the “ xDelete” button.A list featuring all elements which you can delete appears (dictation, index or info, dictation part, folder).Menu “Details”Menu ModeInfo/Index-function
23OperatingThe deletable elements list is only available in the Menu Mode. For further information please see the comprehensive manual. You will find this manual in the “Docu” directory on the includ-ed CD.Deletable elements listControl if x“Delete dictation” has been selected and confirm it by pressing the “OK” button.A security question prompts, to prevent deleting dictation parts by mistake.Confirm the question by pressing the “ xOK” button to delete the entire dictation.Press the “ xBack” button in case that you do not want to delete the dictation.Connect dictation machine to the PCConnect your Digta by means of the USB-cable to your PC in xorder to transfer dictations to your PC and to transmit them to your typist.The dictation machine must be switched on to enable the xcommunication between the two devices.The computer identifies the device as removable disk and as USB audio/HID device. The Grundig Business System PC-soft-ware can be configurated so that the PC transfers the dicta-tions from the dictation machine automatically, and transfers them so that the memory space of the dictation machine is fully available again.Deletable elements listDeletable elements
24The menu mode at a glanceThe menu functions are switched off in the Easy Mode. For switching over to the Menu Mode, please press the “MENU” and “NEW” button at the same time when switching on the device, until the first indi-cation appears on the display. Please select the Menu Mode from the displayed profile list.USB-operationsActivation of USB connecting (only •when the device settings are set to “Manually connecting”)Data list* (only available when the data list was read in)Select: Select data set for a new dic-•tationWorkflow: Activation of data set request •by pressing the NEW-button for a new dictationDelete: Delete data list•Scanner*Dictation search: Search of data set by •means of the scannerScan-Workflow: Enable scanner in •workflowProgramming: Programme barcode-•readerFolderSelect the folder in which the dictation •shall be saved (main folder and sub-folder A, B, C, D, E or F)ProfileSelect user profile based on the pre-•defined device settingsRecordingMicrophone sensitivity: Set microphone •sensitivityVoice Activation: Switch on voice acti-•vation (The recording stops automati-cally during recording pause)Recording format: Select recording •format (DSS/WAV*/MP3*, sample rates)Automatic follow-up dictation: New dic-•tation automatically by setting a spe-cific timeDisplayView: Display of main screen (recording, •playback) switching on and off (time, advanced status bar, dictation posi-tion number, no/reference/ID, recording progress display, recording symbol)Date and time: Set of date and time•Illumination: Setting of display illumina-•tion operation timeLanguage: Selection of the display lan-•guageThe menu mode at a glance
25OperatingWorkflowRequest to typist, worktype, group*, •category* priority and number/refer-ence activation by pressing the NEW-button for a new dictationDevice settingsSleep mode: Select the time when the •energy saving, non-operative state shall be activated automatically. The Digta will switch off completely after 30 min-utes.Audio signals: On-/Off-switching of •audio signalsUSB connecting: Automatically USB •connecting or after having selected it in the menuLoudspeaker: Switch off the loudspeak-•ers for play-back with headphones in the Digta Station*Forward-/rewind: Change the forward/•rewind speed. Switching on-/off frag-mented play-backNiMH-rechargeable battery: Switching •over from battery to external charged NiMH-rechargeable batteryFoot control: Selection of foot control •functions for recording or play-back and changing the operation time of short backspace (only available in com-bination with Digta Station*)Resetting of counter: Reset dictation •counter to “1”Change PIN: Change personal identifi-•cation number (PIN)Slide switch: Changing the order of •functions of the slide switch positionsReset: Format memory und reset of •device settingsBluetooth*Bluetooth functions on/off •InfoVersion: Information about serial •number and firmware-versionDisk: Information about the memory •capacity of the internal or external memories
26Technical dataThe storage capacity for recording: 10 minutesDSS Standard Play (SP):DSS Pro Quality Play (QP):WAV Mono* (depending on sample rate): WAV Stereo* (depending on sample rate): approx. 1 MBapprox. 2 MB9.6 MB (8 kHz sample rate) up to 57.6 MB (48 kHz sample rate) 19.2 MB (8 kHz sample rate) up to 115.2 MB (48 kHz sample rate)Response areaDSS Standard Play (SP): DSS Pro Quality Play (QP): WAV Mono* / WAV Stereo*:200 - 5 500 Hz200 - 7 500 Hz200 - 3 500 Hz to 200 - 20 000 Hz, depending on the sample rate selectedMicrophone socket 3.5 mm jack; stereo Earphone jack 3.5 mm jack; stereo (mono ear-phone can be used)Connections USB 1.1, USB 2.0 High SpeedBatteries 2 x 1.5 V; type Micro/AAARechargeable battery Rechargeable battery pack 962 (Li-polymer rechargeable battery, 3.7 V/ 1000 mAh) Battery operation up to 25 hoursDimensions (W x H x D, without protruding operat-ing elements)approx. 130 x 52 x 22 mm / 5.12 x 2.05 x 0.87 inchWeight incl. rechargeable battery pack 962approx. 122 g / 4.303 ozTechnical data
Trouble shootingElectrical devices can bring along malfunctions. These malfunctions cannot necessarily be referred to the device. You can check if you can remedy the errors by means of the following table.Malfunctions Possible reasons Removal of defectThe devices cannot be switched on.The battery is empty. The current supply is interrupted.Charge the batteries or exchange them.(see chapter “insert battery/rechargeable battery”)The device is not responding to slide switch- and button oper-ations.The keylock is activated. Press the lower function button until the keylock is deactivated.There is no sound or too quiet. The microphone sensitivity or the play-back volume are not set correctly. Set the microphone sensitivity in the menu “recording” to “conference” or hold the device closer to your mouth during recording.Set up the play-back volume. (see chapter “volume setting”)The sound is distorted or too loud. The microphone sensitivity or the play-back volume are not set correctly. Set the microphone sensitivity in the menu “recording” to “dic-tation” or increase the distance between the device and your mouth during recording.Turn down the play-back volume. (see chapter “Volume set-tings”)No menu function available. The device is running in the Easy Mode. Switch over to the Menu Mode when switching on the device. (see chapter “Change of profile”)27Trouble shooting
Grundig Business Systems GmbH Weiherstraße 10 D-95448 Bayreuth Germanyinfo@grundig-gbs.comwww.grundig-gbs.com37345 951 0100 01/2011Grundig Business Systems GmbH Weiherstraße 10 D-95448 Bayreuth Germanyinfo@grundig-gbs.comwww.grundig-gbs.com37345 951 0700 01/2011

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